How to Archive Job Applications

Introduction #

Archiving job applications helps in organizing and managing applicants’ data effectively. This guide outlines the steps to archive job applications within the Cosmic HRM system.

Prerequisites #

• Job Application: Ensure that job applications are already created and accessible in the system.

Steps to Archive Job Applications in Cosmic HRM #

1. Login to Cosmic ERP
   • Enter your credentials to access the Cosmic ERP dashboard.
2. Navigate to HRM System
   • Click on ‘HRM System’ from the main menu.
3. Access Recruitment Setup
   • Under HRM System, locate and click on ‘Recruitment setup’.
4. Go to Job Applications
   • Click on ‘Job application’ to view the list of job applications.
5. Select Job Application
   • Choose the specific job application that you want to archive by clicking on it.
6. Archive the Job Application
   • Look for the ‘Archive’ option, usually represented by an archive icon or a similar symbol.
   • Click on ‘Archive’.
   • Confirm the action by selecting ‘Yes’ on the confirmation pop-up message.
7. Download Resume (Optional)
   • After archiving, you may need to download the applicant’s resume for future reference.
   • Locate the ‘Download’ button next to the archived application.
   • Click on ‘Download’ to save the resume to your local system.
8. Manage Status (Optional)
   • Depending on your HRM setup, you might have options to update the status of the archived application or add notes for internal reference.
9. Complete the Process
   • Ensure all necessary actions related to archiving are completed, and the data is properly stored.

Conclusion #

Archiving job applications in Cosmic HRM helps maintain a structured approach to managing applicants’ information and facilitates efficient recruitment processes. By following these steps, you can effectively archive job applications and maintain organized records within your HRM system.